Work Cycle and Following up Income and Outgoing

The terms are many but the goal is the same … All of us have heard a lot of terms and expressions like following up income and outgoing, monitoring the transactions, managing tasks, or controlling workflow. Even these are too many terms but all of them refer to the same thing which is electronic archiving or document management system.

However, these document management systems may vary in its functionality, but the main goal of them all is to manage documents and follow up workflow in a total professional way to get a high quality result and the required productivity.

Moreover, archiving in general, even it is a paper-based archive or an electronic-based one, is that process that manages and saves documents to can be reached easily. Also, one can retrieve and index these documents whenever needed. However, this will absolutely impact work productivity, its sufficiency, and the profit as it decreases the use of papers and saves a lot of money.

However, it is worth to mention that the electronic archiving process is mainly depend on using and adding tags and metadata to each file to ease reaching it and differentiate each file while storing it.

Also, it is worth to mention that any document management system shall have many important characteristics like security and individual permission for the responsible persons only who have the authority to view documents and edit it. This feature saves the confidentiality of documents, allows the management to monitor workflow, and knows who edit a certain document in which timing.

Consequently, it became vital to have another integrated program to connect archiving processes with document management systems. That’s why, the “Enterprise Resource Management” system appeared and became vital as it manages everything needed about employees and their history.


It is worth to mention that document management systems back to the eighties. Moreover, nowadays, these systems became one of the main things that shall be in any organization to save money, time, and to increase the productivity of the work.

Records Management and Improving Work Sufficiency

Records Management (RM) is a new term that became a common one nowadays in the world of business, technology, and internet. But before tackling its importance and how it affect the sufficiency of the work, one shall know its meaning first.

Records Management is the process or the method that is used to manage, control, and monitor the whole cycle of the records. It includes storing, managing, and retrieving the records from the day of its creation till the day of its disposal. However, it is worth to mention that there are two main types of records. The paper records that can be stored in boxes and the digital records which can be stored in the cloud.

In the following few lines, MicroDigits will tackle the importance of records management and how it affects the efficiency of the work. It can be stated in the following points:

1- Accessibility

Records management systems ease the searching process as it became easy to find the needed information via applying metadata to records, using saved searches, and using enterprise content management systems to be able to view and monitor the records whenever needed.

2- Retention Schedules

To be able to manage the whole retention schedule of an organization, it is crucial to use records management systems to be capable of organizing and managing it via having an automated archiving, transferring, and grouping options.

3- Generate Audit Reports

It helps in monitoring and knowing everything happened concerning the records like who is the user who made a certain change and the specific timing, etc.


In a nutshell, records management system is one of the vital systems or methods that participate in increasing the sufficiency of the work.

What is the Importance of Archiving?

Whether you prefer to go paperless and automates your office or prefer to stick to papers, it is vital to have and know the importance of archiving. But before stating the importance of archiving. It is worth to know the meaning of archiving.

Archiving refers to the process of moving documents, records, contracts, or any other materials that have not been no longer used or even important currently to another long-term-retention place.

In the following few lines, MicroDigits will tackle the important aspects of archiving and why it is a necessity method nowadays.

1- Importance of Archiving

  • Save the confidential documents,
  • Ability to access, copy, modify, and control data,
  • Ability to retrieve documents whenever needed,
  • Save data from loss,
  • Security system for authorized individuals.

2- Benefits of Archiving

  • Ability to control, monitor, and manage information processes,
  • Ability to locate and secure data,
  • Ease business functions and increase the productivity of the employees,
  • Save time and money,
  • Manage the entire records circle,
  • Improve the service quality which consequently affects the customer satisfaction,
  • Having a secure disposal when it is expired,
  • Having a secure and reliable access to your records.


No one can deny that archiving is an important method that helps in managing and improving not only the productivity of the work but also it improves the customer satisfaction. However, as a business owner, it is vital to know the benefits of any new method before applying it.

CRM for Businesses

Customer Relationship Management or what is known as (CRM) is a term that indicates and refers to the technique or the strategy that a company can use to manage and analyze the customer’s lifecycle (data and interactions) with the company.

CRM is a vital approach to be abided from any business to manage and improve the relationship with the customer. It -of course- will reflect the company’s sales rate. CRM is used to collect data about the customers across different channels. Also, it is used to show the customer’s history with the company such as: customer personal information, purchase history, buying preferences and concerns.

In the following few lines, Microdigits will tackle the vital aspects of customer relationship management that shall be taken into consideration.

Benefits of CRM

  1. Reduce business cost,
  2. Save time that is lost in managing the daily interactions of the customers,
  3. Avoid the repetitive tasks concerning customer’s information,
  4. Deliver good customer experience.

Feature of CRM

  1. Automation,
  2. Sales for management,
  3. Geographic marketing campaign based on customer’s location,
  4. Contact center.

Importance of CRM Solutions for Businesses

Organizations and companies tend to use CRM solutions to provide the customer with the exact needed services or products. It is also vital in increasing the sells rate effectively and offering a better customer service. Besides, it is important in storing and accessing the business data easily from a single location. It eases the collaboration process between organization’s departments.


Nowadays, it is a crucial step to use each and every available method that enables you to serve your customer properly. Customer relationship management is important for developing the business and delivering a good service or product to your customer. For more information about CRM and how to improve your business in general, please visit our website or feel free to contact our team.

E-workflow Solutions

Business workflow is the daily sequence steps and activities that are used to be done to handle multiple processes. However, the need for automating such workflows become a vital and essential matter. That’s why, here comes a new concept that is called “E-workflow” business solution.

E-workflow solution is a business solution that is used to monitor and control the real-life business processes. It plays a great role in improving and accelerating the interactions between the executors and the decision makers.

In the following few lines, Microdigits will tackle all the vital aspects that shall be known about e-workflow solution.

Importance and Benefits of E-workflow

  1. Receive an updated analysis about the organization’s operations regarding the management decisions and the organization’s development strategy,
  2. Workflow technologies provides statistics and the needed information concerning the organization’s performance and tasks,
  3. Improve the collaboration via implementing business processes and documents on a SharePoint site,
  4. Facilitate business process,
  5. Improve sufficiency,
  6. Reduce the operational efforts.

Features of E-workflow

  1. Shall be flexible and easy to be adaptable,
  2. Has a visual customization feature for business process,
  3. Having a capture signature,
  4. Unlimited usage edition,
  5. Routes forms,
  6. Security through having passwords and usage codes.


Nowadays, it is important to use each and every available technique and method that help in improving the sufficiency of the work. However, E-workflow solution is one of these methods that participate in managing the organization’s processes.

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